Appointments Procedures

The MWFRA uses MatchRef to assist with the task of appointing referees to matches.

Getting Started

Referees who have registered and who have been approved on MyFootballClub will progressively receive login instructions to MatchRef via email.

This email will ask referees to follow a link to MatchRef where they can set up a password to their MatchRef account.

Following this initial set up, referees will be able to login to MatchRef using either their FFA number or their MyFootballClub email address.

In addition, referees should soon thereafter ensure that they check or input any necessary details for the 2015 season:

  • Check their details under the “My Details” heading
    Referees are encouraged to show their mobile number and, for junior referees, to send notification emails to the secondary email address.
  • Input their ground preferences under the “My Zones” heading
    To declare a Ground Zone is to declare a preference to receive appointments in that or those zones.
  • Input their other commitments to any other MWFA team under the “My Related Teams” heading (coming soon)
    Referees can input their other commitments and their refereeing preferences associated with that or those other MWFA teams.
  • Input their unavailability under the “My Unavailability” heading
    Referees can input multiple unavailability settings according to days, dates and hours.

MatchRef Appointment Principles

  • Referees will be presumed to be available 24/7/365 unless otherwise indicated
    This means that referees must set their unavailability into MatchRef (including for office hours during weekdays).
  • Referees will not be able to decline an appointment in MatchRef
    This means that referees who receive an appointment must fulfil their appointment.

Appointment Weekly Timeline

Appointments are made on Mondays and will be released on Tuesday afternoons for matches to be played the following weekend.

This means that referees must review and update their unavailability for each weekend by Sunday evening of the preceding weekend.

Upon the release of appointments, referees who have been appointed will receive an email notification from MatchRef. Referees should log in to MatchRef to view their appointment.

If there is a change to an appointment (except in cases of wet weather), referees will receive a further email notification from MatchRef advising that there has been a change.

Referees should endeavour to update their unavailability as necessary throughout the week, even if appointments for the following weekend have already been released, to maximise their opportunity in receiving an appointment.

Appointments in Cases of Wet Weather

In cases of prolonged wet weather, matches on the weekend may be postponed by the MWFA as early as Friday afternoon. In these cases, referees will receive an email notification from MatchRef advising that there has been a change or a postponement.

In other cases of wet weather, matches may be postponed by the MWFA on an ad-hoc basis according to council ground closures or the severity of wet weather on the day. In these cases, after Friday afternoon, there will not be any notification from MatchRef. Instead, please stay up to date with the website and, in particular, the Grounds page.

Appointment Withdrawal

Referees who cannot fulfil an appointment must immediately contact MWFRA Administrative Officer Sigrid Mulherin via phone on 02 9002 1667 or 0420 660 362.

There is no other method by which to withdraw from an appointment.

Repeated appointment withdrawals will hinder the likelihood of further appointments.

Appointments Lock Out

In response to a rising trend of declines and no shows, the MWFRA has instituted the following appointments lock out measures.

Instance ofDeclineNo Show
FirstNo penaltyTwo week lock out
SecondNo penaltyFour week lock out
ThirdOne week lock outSeason lock out
FourthThree week lock out
FifthSeason lock out

For example, a referee who does not fulfil a received appointment (no show) will not receive any appointments in the following two consecutive weekends after that no show has been processed.

Additionally:

  • A decline after 5pm on the immediately preceding Friday of the appointment is considered to be a no show.
  • A single instance of a decline or a no show is defined not by match but per appointment cycle.
  • A decline due to a failure to correctly set unavailability is nevertheless considered to be a decline.